CAPRA Self Assessment 2023

Agency Authority, Role, and Responsibility

1.1 Source of Authority

• Regional Park, Park and Open-Space, and Open-Space Districts Public Resources Code

• Riverside County Board of Supervisors Resolution NO. 90-396, M.O. 3.36 1/29/91

• Riverside County Board of Supervisors Resolution NO 90-717, M.O. 3.62, 7/31/90

1.1.1 Approving Authority/Policy Body

• Resolution 90-396

• Public Resources Code 5506.7

• County Organizational Chart

1.1.2  Citizen Advisory Boards/Committees

• Advisory Commission Listing 

  • ​District Advisory Commission (pg. 28)​

  • Historical Commission (pg. 18)

• Board Policy A-21 - Advisory Boards, Commissions & Committees​

• Resolution No. 2011-8 Establishing District Advisory Commission

• Bylaws for the Historical Commission

1.2 Periodic Timetable for Review of Documents

1.2.1 Document Approval

• Budget

• Board Approval of Budget 2022

• Board Approval of Park & Recreation System Master Plan

• Approval Authority Table 

1.3 Jurisdiction

• Geographical Map

• Map of facilities

1.4 Mission

1.4.1 Agency Goals and Objectives

• ACTIONS Plan

1.5 Vision

Planning

2.1 Overall Planning Function within Agency 

• Director and General Manager

• Bureau Chief- Planning and Development

• Senior Parks Planner 

2.8 Historical and Cultural Resource Management Plans

• Riverside County Historical Commission Landmark Nomination Form

• Multipurpose Open Space Element

• Ordinance 578.5 

• U.S. Secretary of Interior Standards for Treatment of Historical Properties

2.9 Community Involvement 

• List of Local Community Planning Groups 

• Schedule of Regular Meetings 

2.10 ADA Transition Plan

• ADA Transition Plan Update 2018

• Agenda Item 12.6

• ADA Accessibility Maintenance Guidebook 

• 2023 Improvement Plan

 

Organization and Administration

3.2 Administrative Offices

• The Manor

• Carriage House

3.2.1 Support Services​

• Device List

• Basecamp Access

3.3 Internal Communications

• Internal Communication Matrix

3.5.1 – Management Information Systems​​

3.6 Records Management Policy and Procedures ​

• General Records Retention Schedule (GRRS)

• Departmental Records Retention Schedule (DRRS)

• BOS Resolution 2016-126

3.6.1 Records Disaster Mitigation and Recovery Plan and Procedures

• District Records Management Program

 

Human Resources

4.1.4 Selection Process

• District Policy 4.1 Recruitment and Selection

• District Scoring Sheet 

4.1.5 Background Investigation

• Email Notification for Background Clearance 2023

• Resolution No. 2011-258 Background Check and Live Scan Services

4.1.9 Performance Evaluation

• Sample Evaluation

4.3 Job Analyses for Job Descriptions

• Executive Assistant Study

4.5 Workforce Health and Wellness Program​

• CPRS D11 Softball Tournament Flyer

• CPRS D11 Softball Tournament Schedule

• Walking Club Flyer

4.6 Orientation Program​

• District’s new hire checklist

4.6.2 Professional Certification and Organizational Membership

• Certifications Memberships List

4.7 Volunteer Management

• Volunteer Management Manual

4.7.2 Volunteer Recruitment, Selection, Orientation, T​

4.7.3 Supervision and Evaluation of Volunteers

• Volunteer Evaluation Short Form

• Standard Volunteer Agreement

4.7.4 Recognition of Volunteers

• Volunteer E-Newsletter

• Employee-Volunteer Recognition Luncheon 

4.1.8 Compensation Plan

• County Salary Ordinance No. 440

• County of Riverside Class and Salary Listing

• Accounting Class Series Salary Data Report

Financial Management

5.1.3 Grants Procedure

• Five Year Grant Summary

5.2.1 Authority and Responsibility for Fiscal Management

• District Resolution 91-2

• California Public Resources Code Section 5538

5.3 Accounting System 

• PeopleSoft Accounting System 

• RCIT Security and Workflow Access Request

5.3.2 Position Authorization Procedure 

• Companion Advanced Replacement Position 

​

Programs and Services Management
6.1 Recreation Programming Plan

• Recreation Programming Plan

• Comprehensive Park, Resources and Recreation Service Plan

6.1.2 Participant Involvement​

• Olde Tyme Christmas Flyer

• Gilman Ranch Grant Flyer

• Community Engagement Survey Statistics

6.1.3 Self-Directed Programs and Services

• All-in-One Flyer 2021

6.1.4 Leader-Directed Programs and Services

• Junior Naturalist Summer Camp Flyer

• Lemon Lily Festival Flyer 

• 44th Annual Wildflower Show 2023 Flyer

• Olde Tyme Christmas Flyer 2023

6.1.5 Facilitated Programs and Services

• Archaeology Day 2022 Flyer

• Fall Fest at San Timoteo Canyon 2022 Flyer 

• National Cleanup Day 2023 Flyer

• Discover Mountain Gardening Event Flyer

6.1.6 Cooperative Programming​

• IERCD Management Services Agreement

• SRPNEF Friends Group Cooperative Agreement

6.2 Program Objectives

• District Planning Guide

• July 4th Post-Event Survey

6.3.1 Outreach to Diverse Underserved Populations

• Doors Open Event 2023 Flyer

• Library Pass 2023 Flyer

6.4 Community Education for Leisure Process​

• RWJ COH Report

• General Parks Presentation

6.4.1 Community Health and Wellness Education and Promotion​

• CPRS Softball Tournament 2023 Schedule

• Saturday at the Park 2023 Flyer

• Walking Club Flyer

6.5 Code of Conduct

• General Code of Conduct

6.5.1 Concussion Protocol

• Concussion Protocol

 

Facility and Land Use Management

7.2 Areas and Facilities Development Policies and Procedures​

• Trails Development Standards

• Comprehensive Trails Plan

• Comprehensive Trails Plan Appendices

7.3 Defense Against Encroachment Procedures

• Sample Contract: District and RCA

7.5 Maintenance and Operations Management Standards ​

•  District Maintenance and Operation Standards 

• Rancho Jurupa Park Maintenance Management Plans

7.5.2 Preventative Maintenance Plan​

• Completed MMP Hurkey Creek Park

• Safety Inspection Monthly and Special Event 

• RJU Completed Playground Inspection

7.9 Natural Resource Management Plans and Procedures

• MSR Management Plan

• SRP Cooperative Management Agreement

7.9.1 Recycling and Zero Waste Plan

• Policy 7.17 - Recycling and Waste Diversion 

• Recycling Coordinator and Recycling Leader

• CRV Recycling Reports

7.11 Capital Asset Depreciation and Replacement Schedule

• Schedule of Capital Assets and Calculation of Depreciation and Net Book Value

• Capital Improvement Plan (CIP)

 

Public Safety, Law Enforcement, and Security

8.1.1 Staff Liaison to Law Enforcement 

• Emergency Operations Center Position List

• Temecula Valley Balloon & Wine Festival Public Safety Committee Meeting Agenda

8.4 Public Information on Laws, Ordinances, Rules, Regulations, and Policies 

• District Policy 8.6 Enforcement of Rules and Regulations

• Site Specific Rules and Regulations: Lake Skinner

8.4.1 In Service Training for Staff on Public Safety and Law Enforcement 

• Park Ranger II Checklist

• Ranger Safety Meeting with Agenda

• Employee Performance Management (EPM) System

• Baton Training Sign In Sheet

8.4.2 Handling Disruptive Behavior Procedures

• District Policy 8.6 Enforcement of Rules and Regulations

• District Policy 8.7 Handling Disruptive Behavior Procedures

8.4.3 Traffic Control, Parking Plans, and Crowd Control 

• District Policy 6.1 Special Events and Interim Use of District Facilities

• California Manual on Uniform Traffic Control Devices for Streets and Highways 

• Special Event Application Internal Process

• Santa Rosa Plateau Live Permit

8.5 General Security Plan

• District Security and Emergency Response Plan

• Emergency Action Plans

• After Hours Emergency

Risk Management

9.1.1 Risk Management Plan and Procedures

• Monthly Managers/Division Supervisors Meeting

9.1.2 Accident and Incident Report Procedures

• Incident Report Training​

 

Evaluation, Assessment, and Research

10.1.2 Staff Training on how to Evaluate Programs, Services, and Facilities

• How to Evaluate Programs, Services, and Facilities

• Training attendance/sign-in sheets 

10.1.1 Responsibility for Evaluation

• General Manager/Bureau Chief Resumes

10.2 Outcomes Assessment

• Facility Evaluation

• Reservation System Evaluation

10.5 Program and Service Statistics 

• Camping Reservation and Park Visitation Survey

• Interpretive Program Survey Analytics

• Customer Satisfaction Annual Report 

10.5.3 NRPA Metrics​

• 2023 NRPA Metrics

​

​

​

​

​

​

​